we will do it together
Instructional Design Documents
& e-Learning Courses
closing the gap
How I Can Help
I adore the instructional design process. I love closing the gap in organization’s issues an problems. I enjoy being inventive and creative. Instructional Design, human-centered design and e-learning is a combination of all my personal interest, and I”m happy to do this every day.
Check out a few of my instructional design documents and e-learning courses below.
MAGIC The Gathering Quick Start Guide
Quick Startup Guide
Technical Writing Project
Assisting Members with ID Card Questions
ID Cards Refresher
Instructional Design Documents
Articulate Storyline 360
I have developed a series of e-learning micro-courses to address the needs of Humana members who obtain correct information from contact center associates while calling for ID cards. Responding to the need for more personalized instruction on how the associates can conduct the necessary procedures to assist the Humana member. I have produced scenario-based experiences with graphics that represent the contact center climate.
Challenge: To streamline the issuing of member ID cards via contact center
Humana is a health insurance organization. It was founded as a nursing home company in 1961, but turned to hospitals a decade later. Humana has been a national health insurance company player. It currently has more than 59,000 employees located in Louisville, Kentucky. Humana is listed as an S&P 500 company in NYSE with more than $48 billion in sales.
At the beginning of the annual enrolment period, the management of the Member ID Cards training has always turned into a real headache. Departments had to spend a lot of time and resources dealing with this issue, while members called in to ask questions about their ID cards. Humana decided to find a way to simplify the training of contact center associates and to streamline the issuance of cards to Humana members.
The development of a comprehensive training experience, which has been delivered to more than 9,000 contact center associates, to allow associates to obtain training and post-evaluation, has proven to be the best choice. Associates and leaders were provided with links to training materials and a quick refresh video tutorial created at home, but indicated that they found the training confusing and had trouble prioritizing training materials.
To address this challenge effectively, I needed to develop a series of courses that would provide contact center associates and leaders with an overview of the ID card ordering process as used at Humana. All preparation will need to be stored in the LMS as well as separate LMS learning libraries for leaders and associates. Since the audience members were contact center representatives making live calls, I would have to restrict the time commitment needed to complete the training.
In order to overcome these challenges, I have developed an E-Learning course in Articulate, which gives learners an overview of the ID Card ordering process and then guides them through each stage of the ID Card ordering process as used in Humana. For the final evaluation, I used a series of scenario questions to direct learners through a fictional team’s ID card phase and asked them to choose the best choice for a set of scenarios that a typical Humana member could face, such as having associates give incorrect information.
Design and Development Process:
I consulted with ten subject matter experts at the company to determine the most significant needs of the teams and used the SAM system to create initial versions of my script and storyboard, which were then updated on the basis of input from subject matter experts. After I received signed off on the storyboard, I created an MVP version of the course in Storyline and got feedback from a small group of users. This feedback helped me build the latest version of the course, which is currently being rolled out to teams.
Time constraints have been a major concern for this project. In keeping with the vision and mission of the organization, it was important that this course not impede the ability of the associate to respond to incoming calls to assist the members of Humana. I went through a special QA round to ensure that the course meets the time criteria, but the process ultimately made me more thoughtful about my UX choices and taught me some new Articulate tricks that I could use to make sure my courses are open to all learners. Another difficulty was to get visuals that would correctly reflect my audience. To do this, I curated the Envato Elements photos and collaborated with the graphic designer Cheyenne Baird-Morris to create the original artwork.
This course was launched in November 2020 as part of the new on-boarding phase for Humana’s annual enrollment period. After that, learners complete a post-evaluation behavioral survey designed to capture their current level of confidence and knowledge on ID Cards. Learners will receive access to the course in their contact center learning library and take the same assessment every month after taking the course so that KPIs can be assessed.
Section 1: Project Overview
Project: eLearning Course on Member ID Cards
Humana is a for-profit health insurance company. In 1961, it was founded as a nursing home company, but a decade later it turned its focus to hospitals.
Improve learner’s confidence in using training documents to assist members.
Learners must learn how use training documents for procedures and execute the procedure to assist the member with ID Card inquiries.
- Given a work scenario, post assessment identify an appropriate task Objective and set post assessment scores with 60% accuracy
Section 2: Audience Overview
Project Lead: Jazmine Reynolds, Instructional Designer & eLearning Developer
All Humana Participants
Audience Profile and Needs:
Participants are highly educated and familiar with eLearning training materials. 73% have at least one year of contact center experience and 46% have more than five years of contact center experience. They are comfortable with online learning but do not have a lot of time to devote to the training. They need a course which can be deployed 100% remotely.
Audience Strength and Location:
There are 10,000 contact center participants spread out across the continental US, and Puerto Rico.
Project Budget: $0
New training must be rolled out by mid-November 2020
The training must be completed asynchronously and must be compatible with the Cornerstone LMS platform.
Section 3: Data Collection
Data was collected from the following sources:
Audience Members: Survey
Managers were surveyed about their current role on the Contact Center team and asked to rate their confidence in 4 key areas:
- Prioritizing training
- Adapting training to changing Humana drug plans
- Negotiating with their team to use training materials for procedures
Subject Matter Experts-
Some SMEs provided insight about their experience using eLearning Micro learning in corporate environments and provided documents to help guide participants in their understanding of the process
I also a PPT presentation for new participants outlining the framework and two visual aids explaining the roles of Instructional Designer and Subject Matter experts.
Section 4: Data Analysis
This section summarizes the analysis of the data collected by answering the following key questions:
- What are the biggest challenges for new associates executing learned procedures to help Humana members?
- What improvements need to be made to previous training?
Learners wanted help communicating with Humana members, refining their procedural knowledge and communicating that knowledge to the member. They were dissatisfied with the initial training because it was too general and did not do a good job reflecting them as an audience.
Section 5: Recommendations
The new training should be narrowly tailored to the new performance goals of the learners and should reflect the organizational culture at Humana.
Participants will take an eLearning course on assisting Humana members with ID cards.
- Review Training Planning strategies
- Identify techniques for refining training backlog
Section 6: Conclusions
Based on the project requirements and cost-benefit analysis, the following training option seems to be the best fit to achieve project goals:
eLearning Module on Scrum
All participants will complete eLearning module on Cornerstone LMS platform.
Increased burndown rates and faster completion of eLearning projects, reduced time in onboarding process.
Online asynchronous training through company LMS.
Continuing Post-Training Performance Support:
Behavioral post assessment survey will be delivered after training to assess how learner’s experience with training topics such as member ID cards has improved. Customized micro modules for contact center leaders and subject matter experts will also be developed and delivered via LMS.
ID Cards Refresher
Post Assessment ID Card Overview
Average Score: 70%
# of learners: 9,884
Avg. Time Spent: 4min
Developing new managers into Leaders
Chart the Journey
Instructional Design Documents
Articulate Storyline 360
High turnover in any employment structure comes with a high cost. Studies estimate that when an employee leaves a job, it costs six to nine months of that employee’s salary to replace them. Pacific Life, a health insurance company based in the Western United States, confronted this reality during some recent changes to its business model. These changes made it necessary to have more leadership in each department at any given time, and the rapid transition was starting to cause recently promoted supervisors and managers to leave while still in the management onboarding process. They needed to bridge the skill gap for those moving into leadership positions to keep them confident, engaged, and employed. They also needed an innovative and compelling program that could be completed in a short timeline.
The company partnered with me to create training for new supervisors and managers who lacked previous management experience and didn’t have strong leadership skills. The customized e-learning mixed infographics with instructor-led training, creating an accessible competency path that not only built procedural and technical skills, but helped the learners believe that they could be leaders. Small, easily digestible training modules kept learners from feeling overwhelmed.
My training solution engages the learner quickly and early on, providing them with the skills they need to become confident managers or supervisors. As more employees have completed the on-boarding process, the direct result was higher employee retention and satisfaction, which saved this expanding health insurance company the high cost associated with employee turnover.
Chart the Journey
“People ignore design that ignores people.”
plan of action
Designs solve problems
Tools like Adobe Captivate and Articulate Storyline are important. They allow us to develop learning experiences that are not possible in the physical world. So yes, tools are important, but just employing them is not innovative or engaging; that are not an end in themselves. The goal is to use tools to solve problems in a unique way so that the intended learning experience (or more) is achieved.
Here are a few ideas I’ve used to make instructional design more exciting and engage your learners in new and interesting ways.
Learning deliverable must be backed by learning principles and objectives, but you can be cleaver on how to gain participant mind-share. Visit your local museum to see what tools and technologies they’re leveraging.
put Yourself in the learner's shoes
Counteract how quickly new content can be delivered by putting yourself back in the learner’s shoes. What would make this virtual training experience engaging and interesting to them?
meet your learners in the wild
Don’t be afraid to try the latest trends to engage your learners. Create a facebook group for your learners to share resources and best practices. Record a podcast addressing FAQs about a certain topic.